How to Organize Your Desk
Want to know how to organize your desk and demolish the mountain of papers? Are you tired of a messy desk and looking for some desk organizing tips. Organizing your desk can make you more productive.
Do you get stressed because you can't find the hastily written post-it notes bearing that important number?
Do you think that shifting your attention from one task to another keeps you alert and productive?
Surveys of office workers have found that people spend between 15-45 minutes a day looking for documents.
This translates to 2-6 weeks of lost productivity each year!
If your desk resembles a disaster area or it has been months since you have seen the surface of your desk, then these tips on how to organize your desk can boost productivity and reduce stress.
Consequences of a messy desk
Do you have reports to write, books to read, new mail and proposals look at?
Everyday, information from a number of sources bombards your desk - and if you are too busy to deal with it this information piles up.
Tackling paper piles It is a daunting prospect to tackle piles of paper and reports. These reports, periodicals, and bits of paper have probably been kept for future reading, or because you weren't sure what to do with them. Your goal here is simply to sort the paper clutter. Aim to be disciplined and not get bogged down reading the material as you sort. I like to use the Pomodoro technique to do this, which I write about at time management techniques.
Tackling paper piles
It is a daunting prospect to tackle piles of paper and reports.
These reports, periodicals, and bits of paper have probably been kept for future reading, or because you weren't sure what to do with them.
Your goal here is simply to sort the paper clutter.
Aim to be disciplined and not get bogged down reading the material as you sort.
I like to use the Pomodoro technique to do this, which I write about at time management techniques.
You desktop can start to look like a disaster area!
The problem here is not so much a messy desk but rather a disorganized desk.
New material gets put on top of old material and soon the memo with that important number gets lost amongst the paper.
We all know of people who work with piles of paper on their desk, chair, and/or floor, and, when asked for a specific piece of paper, go to the right pile and find the relevant information.
But did you know that a disorganized or messy desk is a distraction from your priorities - those that you have developed with the Pareto principle?
With a disorganized desk it is too easy to peck at jobs and jump from one task to the next - rather than focusing on your priorities.
Similarly, a disorganized desk leads to procrastination. When you are struggling with one task and see an easier task within arm's reach, it is easy to procrastinate.
Surveys suggest that people spend about 15-45 minutes a day searching for documents.
That equates to about 2-6 weeks a year of lost productivity.
A disorganized desk adds to this!
How to organize your desk in a few easy steps
How to organize your desk is a question that makes or breaks your productivity.
Here are some easy steps you can take to organize your desk.
When deciding how to organize your desk, consider the things on your desk. These may include a phone, computer, and an in-tray of work that is required to be done that day.
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