These time management techniques get things done, reduce procrastination, and develop a laser-life focus.
As a time management coach I often meet people who feel they don't have enough time in the day. They have been working hard but feel they haven't got to their most important tasks.
This can be very frustrating! There are only 24 hours in a day and these techniques leverage your time to get things done with less stress.
Here I provide 3 time management techniques to leverage your time. These are:
You only have 24 hours in a day and many people think that they need to work hard or longer hours.
But if there was one technique that could apply maximum leverage to you available time then it would be to schedule your most important things first and let everything else fit around this.
If you were the average worker and I was to freeze you in ice today you would have over 300 hours of work that is still yet to be done. No wonder so many people feel overwhelmed and stressed out!
The mind shift is that you cannot possibly get all of this done. This is difficult to accept! This means is that you need to ensure that:
The vital few things that matter to you are not at the mercy of the trivial many.
These vital few are your Pareto activities. These are
To often the trivial many activities - the unimportant meetings, the constant interruptions, the never-ending email crowd out what is important. How do you ensure that you get the important things done?
This time management article talks about scheduling your big rocks into your weekly planner first. Once you have them in then the smaller stuff can fit around it.
I have found that my clients like to use
Whether you use paper or electronic, what is important is that you have a snapshot of your week! Having a weekly plan helps you know where the bottlenecks of activity are and allows you to organize your time and resources.
This is one of these time management techniques that can save time on email. One of the biggest time-wasters I see in the office is email. While email has the potential to be a great productivity tool far too many people are living their lives out of the Inbox.
This is a problem when you need to
A simple yet effective strategy is to batch your email and when you check your email then practice the 4 D approach.
This is easy to say but difficult to do.
What helps is that whenever you open your inbox that you have four action verbs upper most in your mind.
Multitasking has the potential do make a Harvard graduate as productive as an eight year old?
fMRI studies support the fact that doing multiple things at once is a very poor way to use the brain's energy output.This is why the Pomodoro technique. The Pomodoro technique was developed in 1992 and is deceptively easy and quite powerful and has the potential to develop a laser like focus.
With this time management activity you will need a kitchen timer (or stop watch). Your job is to tackle each item on your to-do list for 25 minutes (a Pomodoro).
Download a to do list template and when you have finished one Pomodoro mark the item with an X. Also mark down with a (') how many times your were interrupted in your 25 minute of concentrated activity. At the end of 25 minutes give yourself a 3-5 minute break before commencing your next Pomodoro.
This is one of those time management techniques that helps you to stay focused over the period. You will also start to notice how many interruptions and distractions there are in your high concentration period.