The right calendar scheduling software eliminates the pain of scheduling by finding a time that is convenient for everyone. If you are looking for a smart assistant that saves time and brings people together then using software is a no-brainer.
Do you play email ping pong with your colleagues to find the right time for a meeting?
Do you spend time on the phone trying to organize a meeting?
Or do you send a meeting request with only one option?
If you answer Yes to any of these then you probably know that finding the right time can be a waste of time for you.
Wouldn't it be better to send a poll with several options and then let everyone indicate their availability online.
Then with a quick look you can find out which time works best.
Now I trialed Doodle for this with my university colleagues. I was looking for something that
Previously, when I organized a conference call or a meeting there was a barrage of emails back-and-forth about people's availability.
Trying to find the time when everyone was available was a waste of time!
I found that Doodle made scheduling a breeze that involved 3 simple steps:
Step 1: I propose a poll of the options. In this case I proposed a half hour meeting across options from 11 to 1pm.
Step 2. I invited colleagues that I wanted at the meeting to mark which times suit for the meeting. (like in the picture below).
Step 3. Confirm your date and time. The poll makes it clear that the four colleagues preferred 11.30 for the meeting. So this was chosen and confirmed
Two emails and I was done.
I also liked the way that I could simplify scheduling further by publishing my availability in a 'meetme' profile - which allowed others to ask me for an appointment in one easy step.
But don't just use this at work!
With 3 little boys under five I have plenty of social catch-ups with other parents and I have found Doodle to be very efficient to work out when we can all get together for dinner or a play-date.
In short, Doodle makes scheduling a breeze and takes the pain out of scheduling.
Sign up to a free Doodle account.